Colkirk Data Privacy

SAINT MARY ALL SAINTS, COLKIRK, with OXWICK and PATTESLEY P.C.C.      

DATA PRIVACY NOTICE

May 2018

1. Your personal data – what is it? Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we? The Parochial Church Council of Saint Mary All Saints Church, Colkirk (the “P.C.C.”) is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data? The P.C.C. complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

4. We use your personal data for the following purposes: -

To administer membership records;

To fundraise and promote the interests of the church of Saint Mary All Saints;

To maintain our own accounts and records (including the processing of Gift Aid and Bankers’ Standing Orders);

To inform you of news, events, activities and services running at Saint Mary All Saints;

To conduct research via surveys about opinions on the development of facilities at Saint Mary All Saints

To share the contact details of P.C.C. and congregational members with the Diocesan office so they can keep you informed about news in the Diocese of Norwich and events activities and services that will be occurring in the Diocese and in which you may be interested.

5. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your Gift Aid donations and Standing Orders and keep you informed about Diocesan events.

Processing is carried out by a not-for-profit body with a religious purpose provided the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.

6. Sharing your personal data Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

7. How long do we keep your personal data?  We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website, see https://www.churchofengland.org/sites/default/files/2017-/care_of_parish_records_or_bin_-_2009_edition.pdf. Specifically, we retain electoral roll data while it is still current; Gift Aid declarations and associated paperwork for up to 7 years after the tax year to which they relate; and Parish Registers (baptisms, marriages, funerals) permanently.

8. Your rights and your personal data. Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

The right to request a copy of your personal data which the P.C.C. holds about you;

The right to request that the P.C.C. corrects any personal data if it is found to be inaccurate or out of date;

The right to request your personal data is erased where it is no longer necessary for the P.C.C. to retain such data;

The right to withdraw your consent to the processing at any time

The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

The right to object to the processing of personal data,

The right to lodge a complaint with the Information Commissioner’s Office.

9. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

10. Contact Details To exercise all relevant rights, queries or complaints please in the first instance contact the Rector by email at upperwensumrectord@btinternet.com or by telephone 01328 853226.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

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